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Batch payments: SEPA Direct Debit (SDD)

SEPA, the Single Euro Payments Area, is a payment-integration initiative of the European Union for simplification of bank transfers denominated in EURO. With SEPA Direct Debit, your customers can sign a mandate that authorizes you to collect future payments from their bank accounts. This is particularly useful for recurring payments based on a subscription.

You can record customer mandates in CPA Books, and generate XML files containing pending payments made with an SDD mandate.

Configuration

Go to Accounting ‣ Configuration ‣ Settings, activate SEPA Direct Debit (SDD) and click on Save. Enter your company’s Creditor Identifier. This number is provided by your bank institution, or the authority responsible for delivering them.


SEPA Direct Debit Mandates

Create a mandate

The SEPA Direct Debit Mandate is the document that your customers sign to authorize you to collect money directly from their bank accounts.

To create a new mandate, go to Accounting ‣ Customers ‣ Direct Debit Mandates, click on Create, and fill out the form.

Fill out SEPA Direct Debit in Odoo Accounting

Export the PDF file by clicking on Print. It is then up to your customer to sign this document. Once done, upload the signed file in the Original Document field, and click on Validate to start running the mandate.

SEPA Direct Debit as a Payment Method

SEPA Direct Debit can be used as a payment method both on your eCommerce or on the Customer Portal by activating SDD as a Payment Acquirer. With this method, your customers can create and sign their mandates themselves.

To do so, go to Accounting ‣ Configuration ‣ Payment Acquirers, click on SEPA Direct Debit, and set it up according to your needs.

Customers using SDD as payment method get prompted to add their IBAN, email address, and to sign their SEPA Direct Debit mandate.

Close or revoke a mandate

Direct Debit mandates are closed automatically after their End Date. If this field is left blank, the mandate keeps being Active until it is Closed or Revoked.

Close or Revoke an SDD Mandate in Odoo Accounting

Clicking on Close updates the mandate’s end day to the current day. This means that invoices issued after the present day will not be processed with an SDD payment.

Clicking on Revoke disables the mandate immediately. No SDD payment can be registered anymore, regardless of the invoice’s date. However, payments that have already been registered are still included in the next SDD XML file.


Get paid with SDD Batch Payments

Customer Invoices

You can register SDD payments for invoices issued to customers who have an active SDD mandate.

To do so, open the invoice, click on Register Payment, and choose SEPA Direct Debit as payment method.

Generate SEPA Direct Debit XML files to submit payments

XML files with all SDD payment instructions can be uploaded to your online banking interface to process all payments at once.

To generate your XML file for the pending SDD payments, go to the related bank journal on your Accounting dashboard, then click on Direct Debit Payments to Collect.

Start the SDD payments collection in Odoo Accounting

Select all the payments you want to include in your SDD XML file, then click on Action and select Create Batch Payment.

Create a batch payment with all the SDD payments in Odoo Accounting

CPA Books then takes you to your Batch Payment’s form. Click on Validate and download the SDD XML file.

Generate an XML file for your SDD payments in Odoo Accounting

Finally, upload this file to your online banking interface to process the payments.

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