Install the required module #
To record supplier payments by checks, you must install the Check Writing module. This module handle the process of recording checks in CPA Books. Others modules are necessary to print checks, according to the country. As an example, the U.S. Check Printing module is required to print U.S. checks.
Activate checks payment methods #
In order to allow payments by checks, you must activate the payment method on related bank journals. From the accounting dashboard (the screen you get when you enter the accounting application), click on your bank account onoption. On the Payment Method field, set Check.
Compatible check stationery for printing checks #
United States #
For the United States, Odoo supports by default the check formats of:
- Quickbooks & Quicken: check on top, stubs in the middle and bottom
- Peachtree: check in the middle, stubs on top and bottom
- ADP: check in the bottom, and stubs on the top.
It is also possible to customize your own check format through customizations.
Pay a supplier bill with a check #
Paying a supplier with a check is done in three steps:
- registering a payment you’d like to do on the bill
- printing checks in batch for all registered payments
- reconcile bank statements
Register a payment by check #
To register a payment on a bill, open any supplier bill from the menu. Once the supplier bill is validated, you can register a payment. Set the Payment Method to Check and validate the payment dialog.
Print checks #
From the accounting dashboard, on your bank account, you should see a link “X checks to print”. Click on this link and you will get the list of all checks that are not printed yet. From this screen, you can print all checks in batch or review them one by one.
If you want to review every payment one by one before printing the check, open on the payment and click on Print Check if you accept it. A dialog will ask you the number of the check. It automatically proposes you the next number, but you can change it if it does not match your next check number.
To print all checks in batch, select all payments from the list view and Print Check from the top “print” menu.
Reconcile bank statements #
Once you process your bank statement, when the check is credited from your bank account, CPA Books will propose you automatically to match it with the payment. This will mark the payment as Reconciled.
Pay anything with a check #
You can register a payment that is not related to a supplier bill. To do so, use the top menu. Register your payment and select a payment method by check.
If you pay a specific supplier bill, put the reference of the bill in the Memo field.
Once your payment by check is registered, don’t forget to Confirm it. Once confirmed, you can use Print Check directly or follow the preceding flow to print checks in batch: